The Ultimate Insider’s Guide to Planning Your Own VegFest

The Ultimate Insider’s Guide to Planning Your Own VegFest

VegFests have taken the planet by storm, with dozens held in all corners of the planet, from Alaska to Taiwan.These festivals celebrating cruelty-free residing normally see hundreds of attendees arrive alongside one another to indulge in amazing plant-based food items, learn about ground breaking providers, and join with new nonprofits. To celebrate the tenth anniversary of Chicago VeganMania (an event I co-established) on October 13, I’m sharing my prime ten suggestions for planning your possess fest.

1.Worth your volunteers
Volunteers are the backbone of any profitable occasion. They stand in between you and a crushing, embarrassing public failure. Just kidding. Type of. Normally, I see businesses treat volunteers just a person action up from how Dr. Frankenstein treated Igor: not quite well. At Chicago VeganMania, we need a lot from our volunteers, so we demonstrate them we benefit them by managing them with regard and supplying exclusive perks which includes t-shirts, swag bags, and more products.

2. Go after your eyesight
If you want to have an occasion that is largely focused on food and sampling, go for it. If you want your fest to emphasize training and activism, do it. But I recommend not hoping to be all things to every person, or you are going to risk internet hosting a forgettable party that does not make a lot of an effect. Determine out what kind of festival you want to have and develop your event with that intention as your driving force.

3. Curate properly
Even if it suggests less tables, I’d fairly have an interesting and varied array of sellers at an party than a bunch of chiropractors and health supplement-sellers (absolutely nothing versus these experts we just don’t want way too numerous of them). Believe like a curator: What would lead most to an engaging experience for attendees? Equally, if you have 20 foodstuff suppliers, with 15 of them advertising tacos, it could make for a significantly less appealing culinary practical experience. Cultivate assortment!

4. Tune into your neighborhood
We created the decision early on to use the word “vegan” in our name. Irrespective of those who disagreed, we caught to our instincts because we felt Chicago was far more than completely ready for an expressly vegan party. We were being ideal! This may not be the reply for each neighborhood, nevertheless. If veganism is on the fringe in your region, you may possibly want to use “veg.” Rely on that you have an understanding of your community ideal.  

5. Amplify voices
If your occasion contains speakers, panels, and/or cooking demos, generate a plan showcasing persons who have considerably less visibility. For example: men and women of colour and individuals with disabilities are typically not presented as much of a system as other people. How can you use your event to amplify the voices of those people who are often pushed to the margins?

6. Be a superior steward
Chicago VeganMania organizers consider our function as stewards very seriously, insisting on compostable plates, cups, and utensils, and banning plastic h2o bottles. Our committed Environmentally friendly Crew types the trash so that 95 percent of it is composted or recycled. We have created approximately just one bag of rubbish per 1,000 people, and glimpse ahead to shaving that down even additional.  

7. Boost, encourage, promote
We print out postcards, leaving them close to city (coffee shops, bookstores, and libraries are good places for them), and we table at gatherings, but our primary promotional device is social media. Really don’t be shy about inquiring for aid. Keep in mind that the most effective way to get an individual to assist your promotional efforts is to also share theirs.

8. Carry your core values
Whether or not your setting up group is substantial or compact, it is crucial that people today get alongside and respect just one yet another. Personality clashes can be a real challenge when you are by now volunteering your time. Foster an surroundings of clear conversation and respect for every other. I have witnessed several or else excellent functions implode in excess of persona conflicts.

9.  Set you apart
Even if your fest is cost-free, you however want to produce value. We have constantly strived to make Chicago VeganMania a thing with lots of price extra, from the immersive experience of possessing our possess forex (named V-Bucks), to the coveted swag luggage for the initial 100 individuals in line.

10. Expect an vitality crash
Hope that right after all your months of setting up and doing the job difficult, you will be a very little adrift right after your huge celebration. Quite a few of my fellow organizers explain a depression, or at minimum tiredness, afterwards. Apply self-treatment and be mild with your self, comprehending that you produced something extremely bold and it is standard to feel a minor down right after so a lot effort and hard work. Like a sand mandala, a good deal of function went into a thing extremely short term, but it was attractive even though it lasted and the memory lives on until eventually the subsequent time.  


Marla Rose is co-founder of and Chicago VeganMania.

Image courtesy of Vegandale Food and Consume Festival

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